Project Management: Overseeing and often juggling multiple clients through various "life cycle stages", from the contracting stage through to retreat execution, and post-program budget reconciliation
Accountability for all relevant components of our incentive trips and retreats. Program components include: Accommodation, Flights, Local Transportation, Food & Bev, Meetings, Events, Team-building, and Excursions
Planning and management of project timelines and related deliverables to ensure planning process runs smoothly and on schedule
Delegation of all program related tasks through our internal project management tool to Trip Planning team; oversight for ensuring the project team is on track and executed on schedule
Creation and daily upkeep of detailed program budgets ensuring they are up to date at all times and cover all project related expenses
Tracking of Accounts Payable to outside suppliers / vendors; Accounts Receivable from client payment schedule
Ensuring 100% accuracy in the delivery of all processes internally and with suppliers to ensure flawless execution for the client
Responsible for completion and accuracy of program documents - Airport schedules, rooming lists, emergency contact lists, dietary restrictions etc.
On-Site Execution: Traveling and managing Moniker's team as "Program Lead", managing logistics and roles of the onsite team during retreats
Main point of contact with Clients/Accounts; communication and correspondance on a weekly/daily basis as needs dictate
Supplier Relations: Overseeing the high-level relationships with key suppliers and stakeholders involved in program execution (transportation, entertainment, hotel staff, etc.)
Industry Relations: Participation in trade shows, industry events and site inspections and site visits.
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