Key Responsibilities

Cash Management & Banking

• Monitor daily cash balances across bank, credit card, and payment platforms.
• Maintain target minimum balances across operating and program accounts to fulfill business obligations.
• Ensure sufficient funds are available for upcoming payments, payroll, travel, vendor obligations, and program needs.
• Coordinate transfers between operating, program, and investment accounts as needed.
• Ensure excess cash is moved or invested appropriately in line with internal strategy.
• Review banking and card activity for accuracy, validity, and potential fraud.
• Oversee Wise, PayPal, credit card, TD, OFX, and wealth account activity and reconciliations.

Accounts Receivable

• Set up and manage client invoicing in Xero based on signed contracts and deposit schedules.
• Ensure invoices are issued on time and directed to the correct client contacts following appropriate protocols.
• Monitor outstanding receivables and follow up internally on overdue deposits or balances to ensure timely collection.
• Prepare final invoices post-program to properly allocate revenue and applicable sales taxes.
• Support deferred revenue tracking and related journal entries tied to revenue recognition.

Accounts Payable & Payment Operations

• Process payment requests accurately and daily.
• Determine the best payment method based on timing, value, banking details, currency, and transaction fees.
• Coordinate vendor payments through Wise, OFX, wire transfer, credit card, or PayPal as appropriate.
• Ensure payment confirmations and receipts are distributed promptly and attached in Xero.
• Maintain a clean AP ledger and prevent duplication or misclassification of expenses.
• Follow internal approval thresholds and escalation protocols for large-value payments.

Program Finance & Budget Oversight

• Support finance workflows from proposal stage through post-program reconciliation.
• Update forecasting, revenue, and cash flow tracking for newly signed programs.
• Set up and maintain program invoicing, budget files, cash flow tabs, and tracking sheets.
• Conduct budget audits at handoff, monthly, and at key program milestones.
• Review formulas, FX rates, attendee counts, tax treatment, placeholder items, and reconciliations for accuracy.
• Ensure expense trackers align with Xero and reflect current program realities.
• Complete post-program budget reconciliations within required timelines and support final client reconciliations.

Financial Reporting & Month-End Support

• Maintain the master finance sheet and key reporting tabs for cash flow, program revenue, add-on income, ROI, and balances.
• Support bookkeeping closely by reviewing account activity, reconciliation reports, and outstanding items.
• Perform account balance confirmations between Xero and bank/payment platforms.
• Review profit and loss statements, balance sheets, deferred revenue, prepaids, accruals, and other key balance sheet accounts.
• Flag anomalies, inconsistencies, or aged items for correction and follow-up.
• Help maintain accurate monthly financial visibility for leadership reporting and planning.

Systems, Controls & Process Ownership

• Maintain finance workflows and supporting systems including Xero, Dext, banking platforms, Wise, OFX, and internal trackers.
• Upload or correct missing transactions and ensure feeds and balances are complete and current.
• Help maintain finance documentation, forms, templates, and procedural consistency.
• Strengthen internal controls, approval workflows, and process discipline across finance operations.
• Support business continuity by maintaining organized records, access protocols, and key finance knowledge.

Payroll, Employee Expenses & Finance Administration

• Coordinate approved payroll changes and employee expense submissions with external bookkeeping/payroll partners.
• Review employee expenses weekly for accuracy and policy compliance.
• Support administration of finance-related benefits, reimbursements, and selected people operations finance processes.
• Maintain certain administrative finance tools and records, including documentation, passwords/access, and employee off-boarding items tied to finance.

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• Qualifications
  
  • 5+ years of experience in finance operations, accounting, bookkeeping, or a similar hands-on finance role.
  • Strong working knowledge of accounts receivable, accounts payable, reconciliations, cash flow, and month-end processes.
  • Experience working in cloud accounting platforms such as Xero or similar systems.
  • Comfortable managing multi-entity, multi-account, or multi-currency environments.
  • Strong Excel or Google Sheets skills, including linked schedules, audit checks, and financial trackers.
  • Exceptionally high attention to detail with strong follow-through and ownership.
  • Able to prioritize daily operational needs while keeping an eye on the bigger financial picture and long term plan.
  • Strong judgment, discretion, and comfort handling confidential financial information.
  Preferred Qualifications
  • Experience in a project-based events, hospitality, travel, agency, or services business.
  • Experience managing a small team, or overseeing direct reports and providing direction to our cloud-accounting team that manages our payroll, weekly bookkeeping, and tax compliance.
  • Experience with multi-currency payments, FX tracking, or international vendor payments.
  • Familiarity with Dext, Wise, OFX, expense management tools, and external bookkeeping coordination.
  • Understanding of revenue recognition, deferred revenue, prepaids, and program/job costing.
  • Experience supporting leadership with dashboards, cash planning, and operating reports.
  Core Competencies
  • Financial operations excellence
  • Cash flow awareness
  • Process discipline
  • Analytical thinking
  • Systems fluency
  • Clear communication
  • Ownership and accountability
  • Calm under pressure
  • Detail orientation without losing the plot
  Success in This Role Looks Like
  • Cash balances are accurate, visible, and proactively managed on an ongoing basis.
  • Program budgets, trackers, and reconciliations are kept current and reliable.
  • Vendor and client transactions happen on time without avoidable fire drills.
  • Xero and supporting schedules stay clean and well maintained.
  • Month-end reviews are organized, accurate, and completed on schedule.
  • Leadership has confidence in the numbers and the finance engine behind them to make key decisions based on the data.

Salary of CAD$90,000 per year with an opportunity to earn bonuses and performance-based incentives.

There will be limited travel in this role, only required to attend our two internal retreats (January & August; 4 night each), and any finance-related conferences the succesful candidate wishes to attend.

Please complete the application by clicking "Apply Now". Within the application you will be asked to answer the below 5 mandatory questions:

1. You’re managing multiple cash accounts (operating, program, credit cards) and notice that upcoming obligations exceed available cash by CAD$150K over the next 30 days. They include payroll, two vendor payments, an outstanding credit card balance, and a client A/R deposit that are all pending. What steps do you take, and in what order, to manage this situation?

2. In a month-end review of the bookkeeping done by our accounting partner, you notice discrepancies between Xero balances and actual bank/payment platform balances.  What is your process for identifying and resolving these discrepancies?

3. At any given moment, Moniker is managing large cash balances for both clients and our own internal funds. What would be your approach to investing these funds, taking into account balancing risk, liquidity, meeting the day-to-day needs of the business, and maximizing potential returns?

4. What is your level of experience or exposure to managing Foreign Currency, Forward Contracts, and mitigating the impact of FX on a business operating in multiple currencies?

5. How might you use AI tools like Claude or ChatGPT to support your function and allow you to be more effective in your role? Do you have any examples of tools you've built that you can share?