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Travel Research & Proposal Coordinator

Please note that we do not sponsor work visas, nor are looking to hire independent contractors at this time.
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Moniker’s corporate retreat planning business is expanding, and we are looking to hire talented people with a passion for researching and planning travel to support the team as we grow. We are hiring a full-time Research & Proposal Coordinator who will play a vital role in the first stages of researching destinations for our clients’ retreats, as well as proposing the preliminary ideas for hotels, itinerary inclusions, and preparing the associated budgets to help them make more informed decisions.  

All applicants will be expected to be very comfortable managing the gobs of research and information involved in evaluating destinations, hotels, local activities, and unique team building ideas in destinations around the world. They will learn Moniker’s proposal process, our approach to corporate travel and events, and what delivering creative retreats involves.

As they will be on the front-lines of our sales and marketing efforts, they can expect to be corresponding daily with hotels and suppliers around the world as they gather RFPs and information, and consolidate the details into proposals that will impress our clients. The ideal candidate should have strong writing skills and be comfortable multi-tasking and managing several proposals on-the-go at any time, capturing and summarizing data between several spreadsheets as responses are collected. They will also have a keen eye for detail, ensuring all information is accurately captured and a flare for the creative when it comes to adding some flourish to the design and writing of our proposals.

  • Management of RFP Process: Corresponding with hotels, DMCs and suppliers to gather quotes and RFPs.
  • Destination Research: Researching and proposing ideas and elements as part of the itinerary building process for new programs.
  • Proposal Creation: Taking accountability for upcoming proposals including: understanding client briefs and budget, deep research into properties/destinations that align with the brief, composing proposal.
  • Preparation of Budgets: Preparing high-level budgets to allow clients to get a more informed sense of what a particular destination and itinerary might cost.
  • Database Maintenance: Updating and maintaining Moniker’s database of hotels and suppliers.
  • Other Admin Tasks: Performing other administrative duties as assigned by the Research & Proposals Lead.
The ideal candidate
  • Admin Experience: Has administrative experience in an office environment - and is good at managing multiple projects and keeping on top of numerous deadlines and tasks.
  • Strong Communication Skills: Is a proactive thinker and communicator with strong verbal and written communication skills in English (and ideally a second language)
  • Proactive & Organized Self-Starter: A self-starter that is highly organized and manages their time well with the ability to meet deadlines and manage expectations
  • Detail Oriented: Is very detail oriented, and comfortable compiling multiple RFPs into a single, consolidated document to summarize the information. Also is meticulous with their work and feel comfortbale working in excel and creating budgets.
  • Hold Themselves to High Standards: They pursue excellence, believing that everything matters because it's a reflection of both themselves and the company.
  • Is a Team Player: Works well both as a team player and an individual. Is confident in their abilities to stay focused and on track while working in a remote setting, without direct daily supervision

Salary of CAD$65,000-CAD$70,000 per year depending on experience and profile, with an opportunity to earn bonuses and performance-based incentives. There will also be several opportunities to travel in this role, participating in FAM & Research Trips, attending Tradeshows and Travel Conferences on Moniker's behalf, and occasionally earning additional income through 'guiding fees' via on-site staffing of our programs.

Send us an email with your Resume as well as answers to two of the following questions (max 500 words each essay)

  1. Tell us about a time when you coordinated or worked on several projects at the same time. How did you juggle all of the tasks and stay on top of everything? (e.g. your approach to prioritization, managing deadlines, methods of organization)
  2. A New York-based client has approached us with a brief to help design an Incentive Trip to reward 50 of their Top Producers for a very successful year. They are asking for our ideas and suggestions for a 4-Night trip to Italy (exact destination is your suggestion), with a budget of US$500,000. Put together a high-level proposal that includes a rough itinerary, 3 potential hotels, and some potential activities or events that would be befitting of a Top Producer style incentive trip that would really 'wow' the client and their attendees.
Apply Now

Some of the Benefits

We offer a unique workplace where our team collaborates to plan, produce, and operate complex trips for companies with employees spread around the world. While that can be a lot of work - we have fun at the same time too!

  • 4-Weeks Starting Vacation 🌴
  • Health & Dental Benefits 🏥
  • $2,500 Personal Development Stipend 📚
  • 100% Remote Team 🏠
  • $2,000 Work from Wherever Stipend 💻
  • 4-Day Work Week During the Summer ☀️
  • Travel Opportunities 🗺️
  • Aeroplan Points for Personal Travel ✈️
  • Weekly Social Events, Flexible Hours
  • Twice Annual Retreats (We went to St. Martin 🇸🇽& Tuscany 🇮🇹 in '23 and Cartagena 🇨🇴 in '24!)
  • And more! 🎉
Company Retreat in Tuscany, Italy

Tuscany, Italy

Moniker corporate retreat in St. Martin
Winter Monikon '23

Saint Martin

Moniker Retreat 2022 in Whistler Canada
summer Monikon '22

Whistler, Canada

Group of people at a villa in Punta Mita, Mexico for a company retreat
winter Monikon '22

Punta Mita, Mexico