• Management of RFP Process: Corresponding with hotels, DMCs and suppliers to gather quotes and RFPs.
• Destination Research: Researching and proposing ideas and elements as part of the itinerary building process for new programs.
• Proposal Creation: Taking accountability for upcoming proposals including: understanding client briefs and budget, deep research into properties/destinations that align with the brief, composing proposal.
• Preparation of Budgets: Preparing high-level budgets to allow clients to get a more informed sense of what a particular destination and itinerary might cost.
• Database Maintenance: Updating and maintaining Moniker’s database of hotels and suppliers.
• Other Admin Tasks: Performing other administrative duties as assigned by the Research & Proposals Lead.

• Is comfortable with Google Docs, building budgets and using AI tools for creative and persuasive writing for proposals. Existing knowledge in Slack is an asset. 
• Has administrative experience in an office environment - and is good at managing multiple projects and keeping on top of numerous deadlines and tasks.
• Is a proactive thinker and communicator with strong verbal and written communication skills in English (and ideally a second language).
• Has a highly developed left-brain for researching and creative problem solving
• Is very detail-oriented, and comfortable reviewing multiple RFPs to determine the best based on the client's brief. 
• A self-starter who can multitask and is highly organized and manages their time well, with the ability to meet deadlines and manage expectations.
• Comfortable working under tight deadlines. 
• Works well both as a team player and an individual. Is confident in their abilities to stay focused and on track while working in a remote setting, without direct daily supervision.
• Interested in working in a small-business "start-up" environment, learning along the way, and growing with the role. Is comfortable with a less structured or formalized training and processes compared to a typical ‘corporate’ cubicle job

     Success in This Role Looks Like

• Research into destinations and properties always done to an exhaustive level, leaving no stone unturned
• Budgets, research, and preliminary itineraries are ready to be presented to the client within 5-7 business days
• Full ownership of the proposal process, including showing initiative with following up with vendors and hotels, picking up the phone when necessary, and escalating issues when needed
• Being able to think outside the box, and problem solve when presented with obstacles in the research process
• Being comfortable working with tight deadlines, and working autonomously to manage your time and prioritize tasks accordingly

Salary band of CAD$70,000-CAD$80,000 per year depending on experience and profile, with an opportunity to earn bonuses and performance-based incentives. There may also be opportunities to travel in this role, earning additional income through 'guiding fees' via on-site staffing of our programs.

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Some of the Benefits

We offer a unique workplace where our team collaborates to plan, produce, and operate complex trips for companies with employees spread around the world. While that can be a lot of work - we are committed to creating a fun, supportive work environment with plenty of unique perks!

Specifically, for the Contract Travel Research & Proposal Coordinator (12 Month Contract); the benefits will include:

• 4-Weeks Starting Vacation (Pro-Rated) 🌴
• Company-Paid (100%) Health & Dental Benefits (after 90-day probation) 🏥
• 100% Remote Work 🏠
• 4-Day Work Week During the Summer (Friday’s Off!) ☀️
• $500 Annual “Health & Wellness” Credit 🏋️
• You get your Birthday Off!
• Travel Opportunities 🗺️
• Bi-Monthly Social Events, Flexible Hours
• Twice Annual Retreats (In recent years, we’ve taken the team to Tuscany 🇮🇹, Cartagena 🇨🇴, Prince Edward Island 🇨🇦, Nicaragua 🇳🇮, Maryland 🇺🇸 and we’re heading to Tulum 🇲🇽 in January ‘26!)
• And more! 🎉

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Limited. There may be opportunities to attend and participate in industry tradeshows, conferences, and client events, as well as attending our internal Moniker events (our twice-annual retreats in August and January).

Please complete the application by clicking "Apply Now". Within the application, you will be asked to answer the below questions:‍

1. Describe, in your own words, what you imagine a typical week working at Moniker would entail, and why you think you would be perfect for the role of Proposal Coordinator?
2. A New York based client has approached us with a brief to help design an Incentive Trip to reward 50 of their top Sales Agents for a very successful year. They want to reward their team with a 4 day trip to somewhere in Italy. Put together a proposal and itinerary, detailing optional activities and 3 potential hotels. The client has not specified a budget; they want to know what is possible.